Three WhatsApp chats with the tutoring agent: payouts, a booked trial and attendance alerts

Tutor operations agent

Timeline: Weeks
Category: AI agent
Techstack: WhatsApp Business · LLM agent · payments
Location: UK
Year: 2026

Check-ins, reports and payments. Run by an agent.

A WhatsApp agent that runs a tutoring business’s back office: session check-ins, parent reports and payment reconciliation.

Tutors message it like a coordinator (“Aisha, 4pm, done”). It logs the attendance, matches the £35 payment to the right family and files it. No new tool to learn.

[WhatsApp agent] — [Education]

The challenge

End-of-day chasing, confirming and reconciling.

Every session meant a check-in, a payment to match and a parent to update, all by hand, at the end of a long day.

An enquiry booked into a trial, and a half-term reminder sent to 48 parents

The agent flagging students whose attendance is slipping

The solution

An agent your team already knows how to use.

Numbers on demand, right in the chat. Every enquiry answered in seconds, qualified and booked before it goes cold. At-risk students flagged before they become problems.

Personalised messages to every parent, sent and tracked: twelve reports in a week, none missed. We built the agent and continue to run it.

[Demo] — Tutor operations agent

Tutoring Agentonline

Who do I need to pay this week?09:02

Friday’s payout. Here you go 👇09:02

💸 This week’s payoutsSarah Ahmed £480Tom Hughes £360Priya Patel £320Daniel Okoro £280Mei Lin £260Jordan Blake £2006 tutors £1,90009:02

Hi, do you do GCSE Maths tutoring?11:14

We do! 👋 What year are they in, and what grade are they aiming for?11:14

Year 11, hoping for a 7.11:15

Perfect. A GCSE Maths specialist is free Thursday 5 pm or Saturday 10 am for a free trial?11:15

Thursday 5 pm 🙏11:16

📥 New lead capturedParent of Yr 11 · GCSE MathsTarget grade 7Trial: Thu 5 pm · status Warm11:16

Morning 👋 A couple of students are slipping. Worth a look before it sticks:08:30

⚠️ Attendance riskAisha Khan (Yr 10) · missed 2 in a rowDaniel Reid (GCSE) · 3 cancellations this month08:30

Want me to message their parents and offer a catch-up slot?08:30

Yes please08:31

On it ✅ I’ll let you know how they respond.08:31

Send all parents the half-term schedule reminder14:05

📣 Broadcast · Half-term reminderTo: 48 parents“Hi {first name}, lessons pause 24–28 Feb and resume…”14:05

Send to all 48, or preview a few first?14:05

Send it14:06

Sent ✅ 48 parents · all delivered. I’ll collect replies and flag anything that needs you.14:06

01 / 04
Numbers, on demand
A complete report on any part of the business, the moment you ask, right in the chat.
02 / 04
Enquiry to booked trial
Every enquiry answered in seconds, qualified, booked and filed before it goes cold.
03 / 04
Flags it first
It watches every lesson and surfaces at-risk students before they become problems.
04 / 04
Every parent, one message
Personalised templates to every parent or the whole team, sent and tracked from the chat.